Events & Project Manager EMEA

Marketing, PR
Job Type:
Full Time
South East


Our client is seeking an Events & Project Manager EMEA to join their existing Marketing Team based in Aldershot.

The key purposes of the role are:
• Planning and managing defined marketing projects with both our client’s direct and distributer markets.
• Organising and managing staff events, customer events and international congresses within the EMEA region.
• Complies with the company’s Standard Operating Procedures.

Scope /Dimensions of the role:
• The scope of the role covers the UK and other countries in the EMEA region.
• Marketing is led by the Vice-President, Marketing Director for EMEA. Functionally, this role works to support and drive EMEA marketing activities.
• Operationally, the EMEA business is led by the Senior Vice-President, Managing Director for EMEA. Operationally, the scope of the role is defined by the countries where commercial activities are underway or planned in the foreseeable future.

30% of the role will focus on supporting the EMEA Marketing Team:
• Managing defined projects agreed with the Marketing Director EMEA that support our client’s direct markets and our distributer partners.
• Following internal processes for finance, compliance and overall project management.
• Taking responsibility for processing and tracking EMEA marketing spend from purchase order generation to invoice settlement.

70% of the role will focus on event and congress management, including:
• Managing congresses, including booths and satellite symposia at International congresses.
• Managing the budget for all events and creating reports for the Marketing Director EMEA.
• Managing the “teamwork” project plan for all events.
• Assisting the Marketing Director EMEA in the writing of reports and presentations, including staff briefings.
• Visiting venues to guide and optimise venue selection.
• Manage external vendors such as exhibition booth builders, accommodation providers and congress organisers.
• Delegate management including registrations, website administration, communication and on-site delivery.

• Graduate level education, (or equivalent) preferably in marketing related field, congress management or communication studies or a track record of working in marketing/promotional support roles and/or congress management.
• Proven experience of working in an existing events and project management role.
• Professional manner and positive attitude towards work and with a focus on delivering exceptional customer service.
• An ability to manage complexity (across markets, functions, cultures) is essential.
• Outstanding attention to detail and the ability to work to a strict timeframe and prioritise own workload.
• Experienced in desk-top publishing and website administration.
• Excellent communication skills both written and verbal with good judgement.
• A strong ability to work both as part of a team and independently.
• Demonstrable interpersonal influencing and communication skills are essential.
• Good understanding of financial management, building and monitoring budgets.

Index Recruitment is acting as an Employment Agency in relation to this vacancy.

If you would like to apply please send your CV to

"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion".

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