Part time Receptionist - Afternoons

Administration, Secretarial
Job Type:
Full Time
South East


Our client, based in Odiham, is looking for a part time Receptionist to work in their Admin Department.

Hours: 4½ hours per day, 1pm - 5.30pm Monday to Friday.

• The main switchboard receiving/directing incoming telephone calls.
• Greeting visitors.
• Receiving incoming supplies and samples.
• Maintaining a Company diary.
• Complying with all Company rules, policies, procedures, and codes of practice, and adhering to the Quality System.
• Maintaining Company and customer confidentiality in all aspects of duties, information, and media.
• Attending training as required.

All purchase requisitions shall be countersigned by an authorised signatory.

• As the first point of contact for incoming calls, it is essential that the calls be answered quickly, efficiently, and politely.
• Maintain the record of all incoming calls.
• Take comprehensive messages when the person called is not available.
• Ensure messages taken reach their destination in a timely manner.
• Welcome visitors and arrange for their collection from reception.
• Maintain a record of visitors.
• Organise lunches/set lunch out for visitors, as required.
• Keeping an inventory of kitchen equipment/supplies.
• Ensuring kitchen areas are kept tidy and dishwashers are turned on when full.
• Ordering/monitoring meeting room supplies, e.g. coffee, tea, etc.
• Maintain a diary for the meeting rooms.
• Keep the reception area, conference and meeting rooms tidy.
• Monitor perimeter electronic bollard gate to grant entry to visitors.
• Maintaining security by following procedures.
• Receive incoming supplies/samples, then arrange for their distribution
• Assist with general office duties as required.
• Assist with staff training as required.
• Maintain a high standard of record keeping and routine office practices.

• Must be able to multi task
• Be a good communicator at all levels
• Be a confident, accurate and methodical worker
• Have a professional, orderly nature and appearance
• Preferably have switchboard experience
• Have neat hand writing and a good standard of Maths and English (written and spoken)
• Be PC literate and have experience and a good working knowledge of Microsoft Office including Word, Excel, and Outlook
• Have a flexible attitude towards the type of work undertaken
• Be familiar with and committed to quality assurance

Own transport required due to location.

Index Recruitment is acting as an Employment Agency in relation to this vacancy.

"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion".

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