Business Team Support Administrator

Administration, Secretarial
Job Type:
South East

£14.99 to £14.99 per hour

Our high profile corporate organisation is seeking to recruit a Business Team Administrator to support the department General Manager and team. To act as a central administrative hub, whose organisation and forward thinking allows the team to function efficiently.  

•             Raise and release SVO’s, PR’s and CPR’s as and when received from the team

•             Add order numbers to the relevant trackers at the point the order is raised

•             Maintain SVO/BM trackers

•             Work through the ‘awaiting release folder’ daily to see if any previously raised orders have now been released by finance/purchasing.

•             When the Purchase Orders have been released by finance print and file the order in open SVO’s/PRs/CPRs folder.

•             Business Administrator to email the PO to the supplier on behalf of the requestor, copying in the requestor so they are aware the goods have been ordered.

•             Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing.  

•             Fully support department General Manager and their respective teams by:

•             Book meeting rooms, hotels and flights.  

•             Meet and greet visitors.

•             Obtain equipment such as projectors / flip charts etc when required.  

•             Provide complete comprehensive administrative support as required

•             Dispatch DHL shipments  

•             Provide cover for other business administrators and personal assistants when appropriate.

•             Ensure the stationary cupboard remains fully stocked.  

•             Grant internet access rights to visitors and organise when required safety shoes/overcoats.

•             Act as a gateway to and from the department. 

•             Deal with IT issues, raise tickets and chase through to completion.

Qualifications and Experience

•             To be self-motivated and able to make decisions without constant supervision.

•             To be able to prioritise workload to meet deadlines.

•             Good organisation and planning abilities.

•             High level of communications, both written and verbal.

•             Able to work under pressure to meet deadlines

•             Proven ability to author clear/concise English, strong written/verbal communications skills.

•             Well organised with the ability to work under pressure to meet deadlines.

•             Strong team player that is self-motivated, reliable, trustworthy and conscientious.

•             Willingness to develop and adopt new initiatives.

•             PC software abilities including MS Office packages.

•             PC communication abilities including use of networks, e-mail, SAP, etc.

Flexibility to work extended hours.

Index Recruitment is acting as an Employment Business in relation to this vacancy.

"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion".

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