Export Sales Administrator

Sector:
Administration, Secretarial
Job Type:
Full Time
Region:
South East
County:
Hampshire

Town/City:
Yateley
Salary:
£23,000 to £26,000 per annum

Our client, an established market leader based in Yateley, is looking for an Export Sales Administrator reporting to the Sales Office Manager.

Job Purpose:
Progress customer sales enquiries for equipment spares and manage product orders for the complete range of equipment.
Acknowledge orders received, delivery dates and organisation of worldwide shipments, ensuring all activities are undertaken to maximise levels of customer satisfaction and in strict compliance with export and other shipping regulations.

Principal Responsibilities:
• Progress purchase orders / contracts from customers, matching to any existing quotes, inputting to the Company ERP system, ensuring all internal vetting processes are completed and any export control requirements highlighted prior to confirming acceptance of the order.
• Apply for export licences, including Standard Individual Export Licences (SIELs) and Open Individual Export Licences (OIELs)
• Apply for re-export licence applications from the US Department of Commerce.
• Coordinate optimal despatch dates with the Production Planning Team.
• Monitor delivery schedules and ensure the Production plans will achieve committed dates.
• Accurately maintain the database of products, showing which products require an export licence and the correct Control List Classification and liaising with the Engineering Department to obtain the information, as required.
• Manage the shipment of equipment to customers across the world, establishing priorities with the internal packing team and liaising with external couriers/freight forwarders, ensuring comprehensive accompanying documentation, strict adherence to export licence regulations/VAT regulations and any drivers handling Company equipment are fully qualified/certificated to handle hazardous goods when required.
• Produce accurate and timely invoices to customers for all equipment orders.

Hours of work Monday to Friday 8.30am – 5.00pm with a break for lunch between 12.30pm and 1.30pm.

Qualifications/Knowledge/Experience:
Educated to A level standard, preferably having studied a Business related qualification
Proven sales order processing/quotation experience ideally within an engineering/manufacturing environment
Familiarity with ERP and CRM systems
Intermediate user in IT skills including Microsoft Outlook, Excel and Word

Personal Skills:
Must have experience of processing complex orders and working on large contracts
Experience of working for a manufacturing company is ideal.
Personal drive and enthusiasm
Attention to detail
Strong planning and organising skills
Tenacious/results oriented
Proven communication skills both verbal and written
Good ability to work with others
Ability to influence

This role would suit someone with experience in sales order processing, export sales administration, sales support, dispatch, sales invoicing.

Index Recruitment is acting as an Employment Agency in relation to this vacancy.

"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion".

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