JOB CONTEXT
This fixed term contract is replacing an Accounts Payable Assistant, but with increased responsibilities to assist the team during the design and implementation of a new purchasing system. The company processes c7,000 invoices and grants per year with an annual expenditure of £44m.
JOB PURPOSE
To process accounts payable invoices & payments, ensuring purchasing controls are adhered to and the relevant authorisation is in place before payments are made.
PRINCIPAL ACCOUNTABILITIES
Log supplier invoices onto SunSystems and then post onto the purchase ledger following their return from budget holders.
Checking invoices for correct coding / authorising signatures and supporting documentation.
Preparing, checking and entering manual expense claims.
Assist with the processing of a large fortnightly BACS payment run and small cheque run.
Ensure that supplier enquiries are dealt with and that queries are resolved quickly and efficiently.
Track invoices for payment authorisation to make sure that they are returned to finance within a reasonable period.
Follow up outstanding credit card claims and supporting documentation.
Reconcile supplier statements and deal with any queries that may follow.
Other general duties to include filing.
IMPORTANT: When applying for this position would you please submit a covering letter indicating how you feel you match all the requirements of the role.
The successful candidate should be able to show evidence of the following specific attributes:
Essential:
• Proven experience within an Accounts Payable function
• The ability to learn new systems and processes quickly
• Able to undertake complex matching of purchase orders
• Experience of reconciliations
• Good communication skills
• Accurate and thorough, with an attention to detail
• The ability to work alone and as part of a team
• Used to working to deadlines
Desirable
• SunSystems 5 experience
• Intermediate Microsoft Office experience
